Executive Assistant
| WORK LOCATION | Katowice |
| Remote work | hybrid model |
| FoRM of Employment | Employment contract/B2B |
| Employment type | — |
The eSky Group (eSky, eDestinos, and since 2024, Thomas Cook) is a Polish-owned online travel agency and tour operator, operating in over 50 countries. We are a leading OTA in Central and Eastern Europe and a key player in South America. What connects us is a shared passion for travel. We bring together deep travel industry expertise and modern technology to create solutions that inspire people to explore the world. As a team, we turn these inspirations into real, unforgettable experiences.
We’re looking for a highly skilled Executive Assistant to support the CEO in daily operations and act as the primary point of contact for executives, board members, and key stakeholders. This is a key role requiring strong organizational, communication, and problem-solving skills, along with fluency in English and the ability to work confidently in a dynamic, international environment.
Challenges:
- Coordinate and communicate with board members, and key stakeholders.
- Serve as the main point of contact for both internal and external parties, managing communications on behalf of the CEO.
- Support the CEO by proactively addressing needs and resolving issues as they arise.
- Managing the meeting calendar, coordinating schedules, and organizing business trips (bookings, logistics, expense settlements).
- Preparing materials, presentations, and documents for internal and external meetings.
- Participating in meetings conducted in Polish and English (including taking notes and distributing summaries and follow-up tasks).
- Supporting internal and external communication preparing correspondence, liaising with business partners, clients, and contractors.
- Overseeing documentation, contracts, and their circulation in close cooperation with the legal or accounting departments.
- Providing operational and organizational support based on the current needs of the Executive Board.
eSky in numbers
years on the market
in total
employees
around the world
markets
globally
To succeed in this role, you need:
- At least 3 years of experience in a similar role, supporting senior executives or top management.
- Fluent Polish and English, both spoken and written, essential for daily communication in an international environment.
- Excellent organizational and time management skills, with the ability to prioritize effectively under pressure.
- Proactivity and independence in problem-solving, with confidence to make decisions within your area of responsibility.
- Confident and assertive communication style manages expectations, and the ability to handle high-level interactions with professionalism.
- Strong interpersonal and communication skills, paired with a high level of discretion and trust.
- Proven experience in calendar management, travel planning, and executive-level logistics.
- Solid understanding of how corporate environments and business operations work.
- Strong proficiency in MS Office, experience with Google Workspace is a plus.
- Flexibility and readiness to adapt in a dynamic, fast-paced work environment.
- Willingness to work in a hybrid model based in Katowice (Green Park).
Benefits
Starting from the second month of work, you can take advantage of the company’s benefits offer.
Recruitment process
Application
Send us your CV.
Short call
A brief phone conversation with a member of our recruitment team (approx. 10 minutes).
Interview
An approximately one-hour interview with the Head of the Administration Department.
Interview
A meeting with the CEO.
Feedback
You will receive feedback from us regardless of the outcome of the recruitment process.
Interested in this position?
Apply!Our guide throughout the process:
Recruitment Specialist